Office Manager

  • Facility
  • New York, United States

Office Manager

Job description

For our office in New-York we are looking for an Office Manager. As an Office Manager you will provide day to day high level administrative & secretarial assistance to the CEO and be part of a total team of 27 colleagues.

Your responsibilities will be: 

  • Manage calendar and schedule for the CEO
  • Booking domestic and international travel, creating itineraries for each trip and making sure that the appropriate parties are briefed on the schedule
  • Ensure that the CEO has all tasks checked off
  • Various administrative and personal tasks for the CEO on an as-needed basis
  • Function as a gatekeeper when needed
  • Department liaison and interaction with clients
  • Ensure that the office is always running smoothly
  • Maintain aesthetics and organization of office
  • Assist in the onboarding of new employees (i.e. order computers, set up various accounts, set up new desks, etc.)
  • Maintain vendor relationships for all office related equipment and supplies, and ensure all supplies are fully stocked (i.e. printer, phone service, internet service, cleaning service, kitchen pantry, etc.)


Job Qualifications: 

  • Minimum 3 years EA or administrative experience;
  • Must be reliable, trustworthy and handle all matters in confidence;
  • An incredible ability to multi-task and strong time management skills;
  • Detail oriented to a fault - triple checks everything and never lets a question go unanswered;
  • The ability to foresee the needs of the CEO, so you are always two steps ahead;
  • Common sense and a can-do attitude, no task is too small;
  • Proficient knowledge MS Office (PP/Excel), Google Suite, and the ability to quickly learn new systems;
  • You are able to adapt to any situation, connect and communicate clearly with everyone from our daily FedEx delivery person to a CEO.